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Composing Batches

A batch is an arbitrary set of receivables intended to be paid by bank accounts of the same type. A batch contains the information to be included in a batch file, which can be submitted in a bank and serves as a request for bank transfers processing.

Documents can be added to or removed from a batch until a batch is open, i.e., a batch file was not generated yet. As soon as batch file is generated, all the documents included in a batch become unavailable for any other processing as well as a batch composition becomes closed for any changes (for example, it is not possible to add or remove documents, apply a different payment method to documents, etc.).

Parallels Business Automation - Standard allows you to control all the stages of bank transfers processing. The documents intended to be paid by bank transfers are grouped under several tabs (depending on a payment processing stage) and the number of documents in each state is shown directly on corresponding tabs:

Documents ready for processing, under processing, or processed:

Documents that were temporarily put aside:

All documents connected with bank accounts payment:

To compose a batch:

  1. Open the Commerce Director - Bank Transfers submenu.
  2. Click Documents on the Bank Transfers submenu.
  3. As the list of documents appears on the screen, click the To be Batched tab.
  4. If there are no open batches, click the Make New Batch button designated for one or another bank accounts type. If an open batch exists for one or another bank account type, then it is not possible to create a new one, but you can add documents to an open batch, and to this effect, you can click the Append documents to open batch button. After you create a batch or add documents to an open batch, a batch properties appear on the screen.
  5. You can adjust a batch composition:

Note: You can change a batch composition till a batch file is not generated. Such batches have the New status. If a batch file was already generated, it is not possible to simply add or remove a document. To change a batch composition, you will first need to reopen a batch, then make changes and finally, re-generate a batch file, even if a batch composition have remained the same as before reopening.

To adjust a batch composition:

  1. Click Batches on the Commerce Director - Bank Transfers submenu. The list of all batches (both open and waiting for bank response appears).
  2. Open a batch by clicking on its ID or creation date. If a batch is in the Waiting for bank response state (i.e., it is closed), select the Summary tab and then click the Reopen button.
  3. Adjust a batch composition as this described above (step 5).

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